Summary of "Application" for a resident card

6/29/2021 Updated

There are several applications for the issuance or change of the residence card (Residence Card) held by foreign nationals who will be residing in Japan for more than three months. If you are a company that employs foreign nationals, you will probably be asked about these applications for residence cards. If you can answer these questions well, you will be able to eliminate the anxiety that foreign employees may have. If you are involved in the hiring of foreign nationals, you should definitely keep this in mind.

Basic Knowledge of Residence Cards

A residence card (Residence Card) is a card issued by the Immigration and Residence Management Agency to foreign nationals to “prove” their status of residence. All foreigners residing in Japan for more than three months are required to have a residence card. You are obliged to carry it with you at all times, even when you go out, and you must show it to the police if they ask you to show it.

[Surface

Source: What is a resident card? Immigration and Residence Management Agency.
http://www.moj.go.jp/isa/applications/guide/whatzairyu.html

On the front of the resident card, information such as “resident card number,” “name,” “date of birth,” “gender,” “nationality,” “status of residence,” “presence or absence of work restrictions,” and “period of stay” are listed. When hiring a foreigner, employers are required to check the resident card, so be sure to check the information on it.

In particular, “status of residence,” “existence of work restrictions,” and “period of stay” should be checked. In order to prevent illegal employment, it is important to check them carefully. However, even if the work restrictions state that you cannot work, there are cases where foreign students have obtained “permission to engage in an activity other than that permitted under the status of residence previously granted,” so it is necessary to check the “permission to engage in an activity other than that permitted under the status of residence previously granted” column on the back of the application.

(Back side)

Source: What is a resident card? Immigration and Residence Management Agency.
http://www.moj.go.jp/isa/applications/guide/whatzairyu.html

On the reverse side, there are three items as follows.

  • When you change your place of residence, you need to report it to
    . The date of notification and the address after the change will be written in the column.
  • Permission to Engage in Activity Other than that Permitted under the Status of Residence Previously Granted:
    Even if “Not Permitted to Work” is indicated on the face of the application, if you have obtained permission to engage in activity other than that permitted under the status of residence previously granted, you may, in principle, work up to 28 hours per week.
  • Application for extension of period of stay section
    If your application is pending for extension of period of stay or change of status of residence, this will be indicated.

Apply for a resident card.

The issuance of a resident card is done through a number of applications. The first procedure is to apply for a Certificate of Eligibility. The application procedure is only accepted in Japan, so in many cases it is done by the company that accepts the foreigner.

A “Certificate of Eligibility” will be issued after the application for a “Certificate of Eligibility” has been processed and approved by the Immigration and Naturalization Service. Foreigners who plan to engage in activities in Japan must present the “Certificate of Eligibility” at the local (overseas) Japanese diplomatic office (Japanese embassy or consulate) and apply for a visa before entering Japan.

  1. The host company, etc. must apply for a Certificate of Eligibility in Japan.
  2. Receive a “Certificate of Eligibility” from the Immigration and Naturalization Service
  3. Sending a “Certificate of Eligibility” to a foreigner overseas
  4. Apply for a visa by submitting a “Certificate of Eligibility” and necessary documents at the Japanese embassy or consulate abroad
  5. Enter Japan with a passport with a visa attached.

A residence card will be issued at the time of landing permission at the airport when you arrive in Japan, or it will be mailed to the address that the foreigner has reported to the local government after entering Japan. The card can be issued at only seven airports: Haneda, Narita, Kansai, Chubu, New Chitose, Hiroshima, and Fukuoka.

Application for Extension of Period of Stay

The period of stay in Japan has a validity period, and foreigners who wish to continue their activities in Japan must apply for a “Permission to Extend Period of Stay” before their period of stay expires. The application can be made three months prior to the expiration date of the period of stay.

Application for Change of Status of Residence

You can change your status of residence to another one if you meet the requirements. If you are a foreign student, you can change your status of residence from “college student visa” to one that allows you to work when you find a job in Japan after graduation. You can change your visa status to a working visa by applying for and receiving permission to change your visa status.

Application for permission to engage in activities other than those permitted under the status of residence previously granted

Permission to engage in an activity other than that permitted under the status of residence previously granted is required to obtain remuneration. A typical example of this would be a foreigner with a college student visa. Foreign students are not allowed to work, but if they can obtain permission through the “Application for Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted,” they can work “up to 28 hours per week in principle.

Application in case of loss of resident card

A foreigner who has lost his/her resident card due to loss, theft, or destruction must apply for reissuance of the card at the Immigration and Refugee Management Agency within 14 days of learning of the loss. If the loss of the card is discovered while leaving Japan, the application must be made within 14 days of the date of re-entry.

When applying for reissuance, you are required to submit one of the following documents to prove that you have lost possession. If you do not have the materials, you must submit a separate “Statement of Reasons” explaining why you do not have the materials and the circumstances of the loss.

  • lost and found certificate
  • certificate of theft (for insurance purposes, etc.)
  • disaster certificate

Finally.

There are various types of applications for a residence card. When hiring a foreigner living abroad, the receiving company will need to apply for a Certificate of Eligibility. It is also advisable to support foreign nationals living in Japan and foreign employees already employed with various applications for renewal or change of status. For this reason, it is important to understand the application process according to the situation.

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